Make, App Scripts
Job Listing Email Agent
Built for Break Into VC - a training and hiring company connecting talent with investment firms.
Automating job outreach for thousands of candidates
This agent automatically identifies relevant job openings from a central listing database and sends weekly, personalized emails to candidates - without manual matching or intervention.
Results at a glance
100+ hours saved monthly
4.5 / 5 candidate satisfaction score
1 week build to deployment
The problem
The hiring team at Break Into VC was spending hours each week manually matching candidates to open positions and sending job updates over email. As their audience scaled, this repetitive process became unmanageable - slowing outreach and creating inconsistent communication.
The solution
We built an automated system that runs weekly, matches every candidate against new job postings, and sends personalized, well-formatted emails containing relevant openings. The system uses matching logic that considers role type, experience level, location, and sector to ensure accuracy and relevance.
How it works
Input: Pulls candidate list from Google Sheets.
Matching: Runs each candidate against job listings using location, sector, and experience filters.
Formatting: Assembles an email with matched openings and a personalized summary.
Delivery: Sends weekly updates automatically via Gmail API, with full logs for tracking.
Impact
Over 100 hours of manual work eliminated every month.
Consistent weekly communication with the full candidate base.
4.5 / 5 feedback score from users who received relevant listings.
Scalable outreach process now fully handled by automation.
Build overview
Duration: 1 week (strategy, build, testing)
Stack: Google App Script, Make.com, Google Suite
Client: Break Into VC (training and hiring company)
In summary
The Job Listing Email Agent turned a manual outreach bottleneck into a reliable weekly process. By combining logic-based matching and automated communication, the team at Break Into VC was able to serve a growing candidate base consistently, while saving over a hundred hours each month and improving engagement quality across their ecosystem.
Next work
